The button gets highlighted indicating that now on any changes made to the document would be tracked. NOTE: If you hover over your mouse on the changes that are made in the document, details are displayed such as who made the changes along with the date and time at which the change was incorporated in the document. Inserting a Comment.
This inserts a comment balloon in the document at your current cursor position. So you have to position your cursor exactly where you want the comment to be inserted. As you can see, the comment balloon is on the right hand side of the document, the bracket displays the initials of the modifier followed by the serial number of comment. This helps the author know who has made the comment if many people are collaborating on one document. You can enter your query or any text in this balloon.
This comment will always be visible in the document. So the author can choose to make the change if he wishes when the document is sent back. You can continue reviewing the document similarly and save all the changes and comments you have made in the document before sending it back to the author.
Review Changes and Comments. When you are the author of the document and you have sent it to your fellow members for any changes and feedback, you then either accept or reject those changes when the document comes back to you. Now you would play the role of the author and review the document. Open the document that has come back from your colleague who has made a few changes to your document. From the appearance of the text you would be able to make out where modifications are made.
You can choose to review your document either on your own by scanning the whole document and then accept or reject the changes by clicking on them or you can let Microsoft Word find them and move you from one change to the next and then you can decide if the changes need to be accepted.
Go to the Review tab on the ribbon and select the Track Changes button and turn back the Track Changes option on. To accept the current change and move to the next change recommended select Accept and Move to Next.
To accept the change and stop there select Accept Change and if you wish to accept all the changes at once select Accept All Changes in Document. Accept or Reject Comments. Comments are not actual changes in the documents; they are some text displayed in balloons. You can act upon the comments by making certain changes in your document. After you have made the necessary modifications in the document, accept the changes by clicking on Accept Change or Accept and Move to Next.
To delete the comment, click Delete from the Comments section in Review tab on the ribbon or right click to find option Delete Comment. Review a summary of tracked changes. To review this summary, select Reviewing Pane from the Tracking section on View tab. You can view the reviewing pane vertically or horizontally on the page by selecting Reviewing Pane Vertical or Reviewing Pane Horizontal from the drop down menu of Reviewing Pane.
Review changes by type of change or by a specific reviewer. To review changes by the type of edit:. On the Review tab, in the Tracking section click on the arrow next to Show Markup. Clear all check boxes except for the ones next to the types of changes that you want to review. To review changes by a specific reviewer:. In the same section click on the arrow next to Show Markup, point to Reviewers, and then clear all the check marks except for the ones next to the names of the reviewers whose changes you wish to review.
To select or clear the check marks for all reviewers in the list, click All Reviewers. Display for Review:. You can choose how to view the proposed changes to the document. For this feature select the arrow next to Final Showing Markup which is the default setting in the Tracking section on the Review tab. Final Showing Markup shows what changes have been proposed. Final setting shows the document with all proposed changes included; and Original shows the document before any changes were made.
In this article we learnt how to track and review changes made to a document which would help you working with Microsoft Word in a team. I hope this article was useful and I thank you for viewing it. Was this article worth reading? Share it with fellow developers too. As a hobby, she also runs a famous Food site called Foodatarian. Follow her on twitter saffronstroke. Feedback - Leave us some adulation, criticism and everything in between!
Step 3: Once the Track Changes feature has been disabled, you can use the Accept , Previous , Next , or Reject buttons to toggle from one correction to another. Step 4: Click Next , circled in red, to move to the first proposed correction. Clicking Accept will automatically move you to the next proposed correction. Step 5: Click Accept to insert the proposed change into your document. Step 5a: The following screenshot shows that the phrase that is circled in red has been seamlessly added to the document.
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